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What's the difference Office 365 and Microsoft 365?

Managed services 06/06/2020 - 13:17 by Ruchika Tyagi

Difference Between Microsoft 365 and Office 365

Enabling the modern workplace comes through digital transformation. With the help of cloud-based digital services, transformation occurs in workflows, optimizing business operations, empowering employee collaboration, and enhancing our ability to secure data. Organizations that are not evolving with the new digital transformation are falling behind with decreased productivity & security. Microsoft has the tools, apps & services needed to evolve with digital transformation by using Microsoft 365.

Microsoft consolidates intelligent cloud services, best-in-class productivity apps, and device management capabilities into an integrated solution. Microsoft has designed the platform based on improving productivity & streamlining the business process into an integrated platform, with no dependency on the device. You will be amazed at how it helps in transforming the way you work by making it so easy. However, understanding the features & implementation of the product can be a challenging process. That’s where Teceze can help you in making the process smooth, we not only help with providing Microsoft software but also provide value-added services wrapped around it.

Office 365 vs. Microsoft 365

The existing features of Office 365 are still there! Office 365 licenses still have the same functionality, while you can also enjoy the new features to enhance & simplify your functioning. Office 365 is the combination of Word, Excel, PowerPoint, Outlook, OneNote, Publisher, and Access; whereas Microsoft 365 has aligned tools, services & applications under the Microsoft 365 umbrella. It is a cloud-based product that includes the Office 365 suite with Exchange, OneDrive, Skype for Business, Microsoft Teams, SharePoint, Windows 10 Pro, and Enterprise Mobility and Security (EMS). Both Microsoft 365 and Office 365 are subscription-based. Microsoft 365 provides a more holistic approach to collaborating with tools. So, in short, the Microsoft 365 bundle includes Office 365, Windows 10, and EMS.

Summary of some of the changes:

These licenses will be available under new names:

  1. Office 365 Business Essentials would be Microsoft 365 Business Basic
  2. Office 365 Business Premium would be Microsoft 365 Business Standard
  3. Microsoft 365 Business would be Microsoft 365 Business Premium
  4. Office 365 Business would be Microsoft 365 Apps for Business
  5. Office 365 ProPlus would be Microsoft 365 Apps for Enterprise

Subscriptions-based Advanced Features:

The Major change with the rollout of Microsoft 365 comes from Artificial Intelligence (AI).

  1. Machine Learning and Analytics analyze all the company’s data and then identify its patterns and help in optimizing the business.
  2. Bing helps with a variety of search services like web, video, image, and map. It brings value through intelligent search capabilities & makes life easier than ever.
  3. The Virtual assistant, Cortana uses the Bing search engine to perform tasks like setting up reminders & answering queries of the users. It saves time by taking care of all the details associated with personalised assistance.

Product Details:

The basic difference between core products: Microsoft 365 Business, Enterprise & Education.

Microsoft 365 Business

This is for small & medium-sized businesses with less than 300 users that have a limited internal resource to support, which includes:

  1. Office 365
  2. Some limited features of security with threat detection, protecting information & regular data backup
  3. Mobile device management through Microsoft Intune
  4. 1 Tera Byte of storage

Microsoft 365 Enterprise

This product is for large organizations that need more robust features. It has 3 flavour

Microsoft F1 License

  1. Office 365 but without OneNote or Access
  2. Limited functionality of threat protection
  3. Limited compliance tools features

Microsoft E3 License

  1. Microsoft F1 License​
  2. Mobile Device Management through Microsoft Intune
  3. Data loss prevention

Microsoft E5 License

  1. Microsoft F1 License​
  2. Full functionality of threat protection
  3. eDiscovery for Compliance
  4. MyAnalytics & Power BI Pro

Microsoft 365 Education

Microsoft 365 Education has 3 different flavours for educational organizations like schools, colleges etc.

Microsoft A1 License

  1. Collaboration & learning – web-based document editing, email & calendar, instant messenger, persistent chat, Files & content management: File storage, sharing information, information discovery, groups, planner
  2. Classroom tools
  3. Voice, video & meetings – Skype for business
  4. Limited features of Compliance
  5. Management & Security – Intune for education, Data Loss Prevention, Office 365 rights management
  6. Windows 10 education A1

Microsoft A3 License

  1. Microsoft A1 License​
  2. Desktop applications – MS Word, Outlook, Excel, PowerPoint. Education edition with code builder
  3. Enterprise Mobility Suite (EMS): Azure Active Directory, information protection, advanced threat analytics
  4. Security management and protecting the information (Windows Server Client Access Licenses CALs for Exchange, SharePoint, Skype for business, System Center Endpoint Protection, System Center Configuration Manager CML)

Microsoft A5 License

  1. Microsoft A3 License​
  2. Security and system tools (Publicly Switched Telephone Network) integration, Advanced eDiscovery, Customer Lockbox, MyAnalytics, advanced threat protection(Windows Defender), Enterprise Mobility Suite(EMS): Azure active directory, Azure information protection, Cloud application security.

Some of the Challenges that Organizations are Facing:

How can we improve internal communication within the business?

How can we book group meetings?

How can we use mobile chat internally within the business?

How can we reduce manual tasks within the business?

How can we organize projects more efficiently?

Microsoft Teams is a tool for collaboration between employees. It has now come up with new features that help in building connections between employees and groups seamlessly via meetings, group chats, and video calls. Some of the new features are:

  1. Offline documents in chats
  2. Different windows for different groups
  3. New Booking option
  4. Shifts let frontline Workers and their managers use their mobile devices to manage schedules and keep in touch
  5. The ability for users to view the shift patterns or the availability
  6. No background noise with real-time noise suppression
  7. A “raise hand” feature in the Team video meetings

Teceze can help with all these challenges with the best-fit solution of Office 365. We not only help in consulting the best-fit solutions among the different flavors in Microsoft 365 but we are also specialized in managed IT services to help businesses across the UK & USA by providing customized solutions as per customer requirements.

Our technical team has industry certifications & hands-on experience in delivering successful projects. This helps us support our clients with best practices, standards & tools to reduce costs & increase output.

Office 365 and Microsoft 365 Comparison

There is only so much space I have for the table, so I added a link to the full 4-page version of the Side by Side Comparison Table of Microsoft 365 Business, E3, and E5.

Download Comparison Table

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