Food Manufacturing: Device Inventory Survey & Asset Auditing

Food manufacturing company gains complete IT asset visibility across 85 facilities with structured inventory survey programme

About the Client

A multinational food manufacturing and processing company with manufacturing facilities, distribution centres, and corporate offices across North America. The organization required comprehensive IT asset visibility to support budgeting, lifecycle management, and regulatory compliance.

At a glance

Industry
Food Manufacturing & Processing
Headquarters
North America (Multi-region)
Products & services
Manufacturing, distribution, enterprise solutions
Challenge
Execute comprehensive device inventory survey across 85 facilities

Success highlights

  • 85 sites surveyed and fully documented
  • 12,450 devices inventoried with 100% physical verification
  • Discrepancies between legacy records and physical inventory resolved to 98% accuracy
  • Inventory database created as foundation for future refresh planning
  • Compliance audit readiness achieved post-survey

The challenge

Corporate meeting

Restoring Visibility Across an 85-Facility Device Estate

The constraint: fragmented records, unknown device counts, no standardized tagging

Before engaging Teceze, the organization lacked complete visibility into its IT asset estate across 85 geographically distributed facilities. Legacy records were fragmented across multiple systems and regions, leaving no single source of truth for what devices actually existed on the ground.

Without a standardized tagging system, device counts were effectively unknown, and the organization had no reliable way to plan technology refresh cycles accurately. This gap also created downstream risk for compliance and audit readiness, since inventory records could not be trusted to reflect the physical estate.

Our approach

Structured Delivery Enabling Asset Visibility Excellence Through Comprehensive Physical Auditing and Authoritative Baseline Establishment

Multinational food manufacturing operations across 85 distributed facilities require complete IT asset visibility to support budgeting, lifecycle management, and regulatory compliance across production and distribution networks. Teceze’s approach to inventory survey prioritized systematic physical verification, legacy record reconciliation, and authoritative baseline creation—delivering a model where asset accuracy becomes foundation for predictable lifecycle planning rather than compliance burden. Teceze implemented a comprehensive inventory strategy prioritizing accuracy and auditability: physical device verification across all manufacturing, distribution, and office environments at each of 85 sites, reconciliation of fragmented legacy records with physical findings identifying and resolving discrepancies systematically, standardized asset tagging and barcode integration enabling real-time ongoing inventory management, and compliance-ready reporting package enabling immediate finance audit and regulatory readiness.

From challenge to transformation, the solution included:

Physical Verification & Legacy Reconciliation

Every device across 85 facilities physically audited and cross-referenced against legacy systems and spreadsheet records, with discrepancies systematically investigated and root-cause analyzed to close asset record quality gaps.

Standardized Asset Tagging & Barcode Integration

All 85-site inventory received standardized asset tags with barcode integration, creating a foundation for continuous inventory management and immediate integration with ITSM and asset lifecycle systems.

18% Hidden Asset Discovery

Physical audits uncovered 18% previously unrecorded devices across facilities, enabling accurate technology refresh forecasting, proper financial asset accounting, and realistic capital planning.

Compliance-Ready Documentation Package

Complete asset inventory package delivered in the format required by finance audit and regulatory compliance functions, enabling immediate readiness for internal controls audits.

Governance and Reporting Cadence

Operational transparency and stakeholder alignment are critical to program success. A layered governance model keeps program health and costs visible:

Cadence Activity Participants
Weekly Survey progress and site-by-site status Teceze site lead + facility IT manager
Bi-Weekly Regional discrepancy review Teceze delivery manager + regional IT director
Monthly Executive dashboards on completion CFO office + IT leadership
Quarterly Compliance and refresh planning Executive steering committee
The Results

Accurate Asset Visibility Enabling Lifecycle Planning

Accurate IT asset inventory is foundational to compliance, budgeting, and lifecycle management. The discrepancy resolution between legacy records and physical reality creates the foundation for technology refresh planning and cost optimization.

100%Asset Coverage Across 85 Facilities
18%Asset Discovery Rate
$4.2MUnrecorded Asset Valuation
85Sites Surveyed
12,450Devices Inventoried
98%Physical Verification Accuracy

What the client says

“After years of fragmented records, having a complete, auditable inventory across all 85 facilities is transformational. Teceze’s team managed the complexity beautifully, and we now have the foundation for smart technology refresh planning.”

— CIO, Food Manufacturing Company

Delivery partnership

How Teceze Executes on This Engagement

Teceze deployed survey teams to all 85 facilities over a 12-week period, managing logistics, site coordination, and real-time data capture. A centralized database reconciled all findings in real time, enabling immediate discrepancy flagging and resolution.

Looking ahead

Post-Engagement Value and Ongoing Partnership

The expertise in distributed asset management, technology lifecycle optimization, and multi-site inventory coordination continues to drive value beyond baseline asset discovery. The strategic partnership ensures sustained asset visibility, predictable technology refresh cycles, and continuous optimization of IT cost structure aligned with manufacturing operations growth.

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